PIM software for PPE, fashion and toy brands: Update once. Every channel, buyer and market stays current.
Seamless Source PIM is product information management software that keeps one record per product, synced to every storefront, ERP and buyer.
Live in 4–8 weeks.
Seamless Source PIM software at a glance
More in the FAQ- What it is
- Cloud PIM: one record per product for every team
- Built for
- PPE, fashion, toy and home brands, £5M+
- 50+ integrations
- Shopify, Magento, SAP, Dynamics 365 and Sage
- Compliance
- UKCA and CE declarations, expiry reminders
- Shares as
- Live link, PDF or Excel, in many languages
- Setup
- 4–8 weeks, we do the setup
Why does product data go out of date without a PIM system?
Without PIM software, product data sits in spreadsheets, PDFs and portals. One change, and something gets missed.
“Which version is right?”
The same spec is retyped into sales files, storefronts and ERP, and they drift apart.
“That certificate expired.”
Test reports and expiry dates sit in folders until a buyer spots the problem first.
“Can you send it in our template?”
Sales rebuilds the same product as a new PDF, sheet or upload for every buyer.
PIM integrations and sync
Change it once. Every system gets the update.
One record holds every spec, certificate and file. Update a field and every connected storefront and ERP gets it.
Storefront sync
Shopify and Magento stay current.
ERP integrations
SAP, Dynamics 365 and Sage.
Data import
Spreadsheets in. We help you migrate.
Completeness score
See what’s missing before it goes live.
50+ integrations
Including Adobe Commerce, BigCommerce, WooCommerce, Salesforce Commerce Cloud, Amazon, eBay, Walmart, Google Shopping, NetSuite, Oracle and Centric.
Compliance and Declaration of Conformity
Never send a buyer an out-of-date certificate.
Certificates are tracked by expiry, and UKCA and CE declarations take one click.
Auto-drafted
Built from your certificates.
Live preview
Edit it and see the change live.
Branding and signature
Your logo, signatory and signature.
Document storage
Every document stored and shared in one place.
Advanced certification tracking
Reminders 3 months and 1 month before expiry. Expired ones are hidden.
One record your whole team can trust, in our customers’ words.
“Every safety check, certification and sampling round now lives in one auditable record.”
“Our OEKO-TEX-certified, PFAS-free period wear is fully traceable from fabric to factory, ESPR-ready before the regulation even arrives.”
4-layer construction specs centralised in one product record
“From Australia, we onboarded ethical artisan suppliers across continents, every certification, sample and shipment tracked through one supply chain platform.”
End-to-end sample-to-shipment traceability
- BSIF memberBritish Safety Industry Federation
- Innovators for Sustainable Fashion awardUniversity of Cambridge
- 10,000+ productsTraced on the Seamless Source platform
PIM software features for product brands.
Everything a sales and product team needs from a PIM system to keep one product record current, compliant and shareable.
Product record
- Completeness score
- Variants, sizes and specs
- Bill of materials (BOM)
- Packaging and barcodes
- Care instructions
- Value-added features
Compliance
- Tracking by standard
- CE and UKCA records
- Advanced expiry reminders
- UKCA and CE declarations
- Test reports and certificates
- Activity log
Channels and integrations
- Shopify sync
- Magento sync
- SAP
- Microsoft Dynamics 365
- Sage
- POs and order management
Output and collaboration
- Distributor portal
- Public share link
- Export PDF and Excel
- Multilingual product data
- PIM Drive document storage
- Brand and page theme
Seamless Source PIM vs spreadsheets and generic PIM software.
Six things that decide whether PIM software keeps product data current.
- Built in
- Partly
- Manual
Spreadsheets and email: manual for all six.
| Capability | Spreadsheets & email | Generic PIM | Best for product brandsSeamless Source PIM |
|---|---|---|---|
| Update everywhere | Manual: Retyped per channel | Partial: Channel feeds | Built in: One record, connected channels |
| Certification expiry | Manual: Folders and reminders | Partial: Attachments only | Built in: Reminders, then removed from public views |
| Declaration of Conformity | Manual: Word template | Partial: Rarely covered | Built in: UKCA and CE in one click |
| Translations | Manual: Copies per language | Partial: Often an add-on | Built in: Many languages, proofread after |
| Shareable output | Manual: PDF rebuilt per buyer | Partial: Export only | Built in: Public link, PDF and Excel |
| Linked to PLM and DPP | Manual: None | Partial: Varies | Built in: Same record |
| Built in | 0 of 6 | Varies | 6 of 6Book a demo |
“Generic PIM” describes common patterns in standalone PIM tools and varies by vendor.
Is Seamless Source PIM software right for your brand?
Product information management for PPE, fashion, toy and home furnishing brands. Live in 4–8 weeks.
Industries Seamless Source PIM is built for
PPE & safety
Certified, inspected, traceable.
Fashion & apparel
Sketch to bulk, every size.
Rugs & home furnishing
Complex BOMs, every colourway.
Toys & children’s products
Safety-checked for every market.
- £5M+
- revenue
- 10+
- employees
- 100+
- active SKUs
- 5+
- suppliers
PIM, PLM and DPP on one platform, from source to recycle.
PIM software is one of four modules on the Seamless Source PRM platform. All four share one record per product.
- Product Lifecycle Management
PLM
Design to bulk, on one record.
Explore - Digital Product Passport
DPP
ESPR-ready and fully traceable.
Explore - Product Information Management
PIM
You are hereOne source of truth for product data.
See features - Automated product workflows
AI Agents
NewCompliance and data entry, done for you.
Explore
Start with the module you need. Add the rest when you’re ready. No lock-in.
What is PIM software?
PIM (product information management) software keeps product data, images, certificates and documents in one system, so every team and channel uses the same record. Update it once and every connected place stays current.
What is the difference between PIM and ERP?
ERP runs orders, inventory and finance. PIM software holds the product detail and compliance data that sales and buyers need, and feeds your ERP so both stay aligned.
Does Seamless Source PIM integrate with ERP?
Yes. Seamless Source PIM connects to SAP, Microsoft Dynamics 365 and Sage, and has 50+ integrations in total. Dynamics 365 and Sage also sync purchase orders and order management in both directions.
Can we keep our storefront?
Yes. PIM software syncs to Shopify and Magento rather than replacing them, and also connects to Adobe Commerce, BigCommerce, WooCommerce, Salesforce Commerce Cloud, Amazon, eBay, Walmart and Google Shopping.
We already have a PIM. Do we have to replace it?
No. Seamless Source sits alongside an existing PIM, ERP or DAM. Many teams keep their current PIM and use Seamless Source for the technical, certification and compliance data it was not designed to hold, such as UKCA and CE declarations and expiry tracking.
How does the Declaration of Conformity work?
One click drafts your UKCA and CE declarations together from the product, certification and company data. You review them, add the signatory and attach them to the product.
Does the declaration replace conformity assessment?
No. It records what has already been tested and certified. The manufacturer remains responsible for technical documentation and any required external assessment under the EU PPE Regulation (EU) 2016/425 or UKCA marking rules.
How does certification tracking work?
Each certification has an expiry date. Your team is reminded 3 months and 1 month before it expires, and again when it expires. Expired certifications are removed from public views automatically.
Which languages are supported?
Many. The product record is available in English, Deutsch, Français, Italiano, Español, Русский, Polski, Українська and Română, with more languages on request. Translate the record, then proofread the result before you share it. The declaration can also be generated as a translated copy alongside the English original.
Can we share product data with B2B buyers?
Yes. PIM software lets you share the record as a public link in one click or export it as PDF or Excel. The link always shows the live record. Distributors can also use a self-serve portal, where you control which products and fields each one sees, and it updates automatically.
Is our product data ready for AI shopping assistants and marketplaces?
AI assistants and marketplaces can only recommend what they can read. Seamless Source PIM keeps each product as one structured record, and the completeness score shows which fields are still missing. To automate data entry and compliance checks, add the AI Agents module.
What is the difference between PIM and PLM?
PLM manages a product while it is designed and developed, from sketch to bulk. PIM manages the finished product data that sales, ecommerce and buyers use. On Seamless Source both share one record, so nothing is retyped at handover.
What is the difference between PIM and DAM?
DAM stores images and files. PIM manages the product data those files belong to. Seamless Source PIM includes PIM Drive, so images, certificates and documents sit on the same product record.
Is Seamless Source PIM suitable for fashion brands?
Yes. It manages variants, sizes, colourways, bill of materials and care instructions on one record per style, and shares them in many languages with retailers and distributors.
Does Seamless Source PIM support the Digital Product Passport?
Yes. The same product record feeds the Seamless Source Digital Product Passport module, built to the EU ESPR specification and GS1/UNTP standards.
Does Seamless Source PIM have an API?
Yes. The platform is API-first, so it connects to your ERP, storefronts and other systems beyond the 50+ ready-made integrations.
Who is Seamless Source PIM for?
Seamless Source is PIM for fashion brands, PPE, toy and home furnishing brands with £5M+ annual revenue, 10+ employees, 100+ active SKUs and 5+ suppliers.
Do we need PLM or DPP as well?
No. Start with PIM software and add modules when you are ready. There is no lock-in.
How long does implementation take?
4 to 8 weeks. Our team sets up the platform with you.
How secure is our product data?
Role-based access, multi-factor authentication, daily backups and UK-based, GDPR-compliant servers. You own your data and can export it at any time. See the Security Center.
How much does it cost?
Pricing depends on your modules and scale. See pricing and the ROI calculator.